New Hire and Re-hire Reporting – A Reminder

You plan on hiring a new employee? Great! Here is something you should keep in mind and do:

According to a 1996 federal law called the "Personal Responsibility and Work Opportunity Reconciliation Act"(PRWORA), employers in all 50 US-states are required to report all their new hires and re-hires to a state directory. Generally, the following information is required:

• Employer Federal Employer Identification Number (FEIN);
• Employer Name;
• Employer Address;
• Employee Social Security Number;
  
• Employee Name;
• Employee Address; and
• Employee Date of Hire

In some states, further information such as the employee's date of birth is also required. Four states, Georgia, Iowa, Maryland, and Mississippi, now also require information on the availability of health insurance. North Carolina does not require employers to report on issues of health insurance.

State-by-State reporting requirements can be found at the U.S. Small Business Administration website.

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