Summers in North Carolina are very hot, and 2025 is no exception. With record-breaking heat waves sweeping across the country, workplace safety isn’t just a health concern; it’s a legal one. Employers, especially those in construction, agriculture, landscaping, delivery services, and warehouses, are legally obligated to protect workers from heat-related illnesses.
The Occupational Safety and Health Administration (OSHA) requires that employers provide a workplace “free from recognized hazards.” In the case of extreme heat, this means:
- Providing adequate water, rest, and shade
- Monitoring workers for signs of heat exhaustion or heat stroke
- Allowing time for acclimatization- especially for new workers
- Training supervisors and employees on recognizing heat illness symptoms
Employers should take proactive measures to protect their workforce and reduce the risk of liability related to heat illness. This includes implementing a written Heat Illness Prevention Plan and actively monitoring and logging workplace temperatures. It's also essential to schedule physically demanding tasks during the cooler parts of the day to minimize heat exposure. Providing personal protective equipment (PPE) alternatives that reduce heat stress can further safeguard employees. Finally, fostering a “speak-up” culture where workers feel encouraged to report symptoms early can be crucial in preventing serious heat-related incidents.
In addition to federal OSHA guidelines, several states have implemented their heat illness prevention rules. For example, California, Oregon, and Washington have adopted state-specific regulations requiring even stricter water access standards, rest breaks, shade, and training. Employers operating in these states must comply with both federal and state laws, which may include industry-specific mandates and seasonal requirements. I think understanding your local obligations is critical to avoiding penalties and ensuring full compliance.
Ignoring heat-related hazards is no longer an option for safety or compliance. With rising scrutiny from OSHA and growing public awareness, businesses that take proactive steps now will not only protect their teams but also avoid costly fines and litigation later.
Zinyah Robinson, Law Clerk, BridgehouseLaw LLP, Charlotte, NC
image: iStock
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